SmartKhata Gatekeeper
Pre-Authorize Visitor
Authorize Courier/Delivery
Track Staff Attendance
Parcel Management
Available in Indian Languages
For Resident
Smarter Security and Suitability for Residents with Advanced Visitor Management Software
Ensure peace of mind for your family with a trusted visitor management solution built for gated communities.
Visitor Management System
Use an automated visitor management system from SmartKhata to seamlessly log visitor details such as name, purpose of visit, vehicle number, entry time, address, and gate, while also capturing their photo for enhanced security.
- Guest Alerts: Receive instant alerts and approve visitors using our visitor management solution. Manage and verify entries directly from your phone, keeping unwanted guests out.
- Expected Guests: Authorize visitor entry in advance to offer a smoother welcome experience and minimize wait times at the gate.
- Mobile Intercom: When the intercom isn’t working, use the resident’s phone number to verify and approve guest entry.
- Visitor Log: Access the list of past visitors and help strengthen security by reporting incorrect or missing entries.
Staff Management System
Using Our SmartKhata visitor tracking software, staff members check in using biometric scanners, allowing the system to instantly record attendance and send arrival notifications to both the management committee and respective residents.
- Alerts: Stay informed whenever your domestic staff enters or exits the society. Customize your notification preferences with ease.
- Attendance of Staff: Easily track your domestic staff’s check-in and check-out times with a clear, calendar-style interface that provides a complete view of their attendance history.
- Staff Evaluations: If your domestic help exits, explore trusted feedback shared by neighbors to confidently choose a reliable replacement from the verified community staff directory.
- Gift-Pass: Simplify security processes by verifying belongings taken out by your staff, reducing the chances of theft and preventing unwanted delays or repeated inquiries.
Parcel Management System
Smart parcel management for gated community houses streamlines the entire delivery process, tracking packages from drop-off to collection, while easing the workload on your front desk and security staff.
- Alerts: Residents get real-time app notifications as soon as their deliveries arrive at the front desk or mailroom.
- OTP-Enabled Collection: Enable secure parcel handovers with OTP verification, ensuring only the intended recipient collects the package.
- Collect from Security Gate: Easily notify the security guard to collect your parcel on your behalf when you're not available.
- Package Tracking Log: Keep track of all your packages with a digital delivery log, making it easy to monitor and reference past shipments anytime.
Integrated Single App for Residents and Property Owners
- Use the SmartKhata Visitor Management App not just for managing visitors, but also for discussions, lodging complaints, and paying society dues.
- Maintain a centralized Member and Staff Database through the Committee or Estate Office.
- Allow residents to search for domestic staff, provide feedback, and rate existing hires directly within the app.
- Enable members to invite guests, approve or reject visitors, and receive real-time push notifications.
- Send automatic alerts to members whenever their staff enters or exits the premises.
- Provide a single, easy-to-adopt solution without requiring members to download a separate app for security.
Emergency and Identity Management
Gated communities often face challenges with labor-heavy processes for verifying resident identities and lack the right setup for quick emergency response. A reliable visitor management solution can solve both challenges, offering a cost-effective way to authenticate residents securely while also enabling faster, more efficient support during crisis.
- Crisis Response: In urgent situations within the community, a single tap connects you to instant help from the nearest responders, neighbors and on-duty security personnel.
- Official Resident ID: With secure visitor management, residents can use a digital ID on their mobile devices for fast and reliable verification at gates, clubhouses, and other entry points, enhancing safety by reducing unlawful access.
For Security Guard
Simplify Visitor Handling with an Intelligent Gate Management System
Enable smarter community protection with tech-driven emergency tools. Our intuitive app interface supports security guards through guided workflows, powered by robust and reliable visitor security systems.
Smart Visitor Check-in and Check-out System
Equip your guards with the right tools to keep your community safe. Adopt proactive measures that help deter incidents before they occur within residential premises.
- Capture Visitor Details: Log visitor information, including photos of delivery agents, couriers, or service staff.
- Instant Mobile Alerts: Send real-time audio notifications to residents for visitor approval.
- Approve or Deny Entry: Residents can either allow or reject the visitor with a quick tap.
- Fallback to Manual Check: If there’s no response, security follows standard manual verification.
- Verify Visitor Identity: Cross-check visitor contact details to prevent entry using false or misleading details.
Monitor Staff Attendance with Confidence
Reduce payroll leakage by logging accurate staff check-in/check-out times. Use a reliable visitor entry system from SmartKhata to track presence and ensure pay aligns with actual attendance.
- Log Staff Movement: Record when domestic staff like drivers or cooks enter and exit the premises.
- Mobile Alerts for Residents: Notify residents instantly when their staff arrive or leave.
- Auto-Update Staff Status: System flags staff who are no longer employed, helping maintain security.
- Monitor Maintenance Teams: Track attendance of estate and technical staff with ease.
- Access Attendance Reports: Committee members can view reports to support accurate payroll processing.
- Restrict Staff Access: Block specific staff from re-entering the premises. The system alerts security if they attempt to gain entry.
Manage Amenities & Movement with Ease
Use our SmartKhata visitor tracking software to log material transfers at the gate and monitor clubhouse facility usage seamlessly.
- Track Clubhouse Access: Monitor who uses clubhouse amenities through SMARTKHATA’s visitor monitoring app. Ensure only authorized residents have access.
- Log Material Movement: Replace manual registers with digital logs for items moving in or out—be it maintenance equipment or incoming supplies using our GateKeeper app.
Report and Act on Incidents
Use the security gate management system to log thefts, accidents, or any suspicious activity. This helps management take timely action and improve overall safety protocols.
- Log Security Events: Guards can report incidents on-site and enter all relevant details directly through the app.
- Admin Access to Reports: Submitted reports sync with the portal and are instantly available for admin review and follow-up.
- Capture by Voice: Record incident notes using voice input in any language, even while on the move.
- Emergency Response Notes: Teams handling resident emergency requests can document case progress and investigation updates.
Resident Contact Access
With our secure visitor management software, guards can quickly reach residents for urgent matters like parking or complaints while ensuring strict data privacy and controlled access.
- Quick Resident Calls: Guards or front desk staff can contact residents directly through the gate device for urgent communication.
- Resident Entry Logs: Track when residents enter or exit, ideal for communities like senior living homes where check-ins matter.
- Emergency Numbers on Hand: Provide guards with instant access to critical contacts such as hospitals, police, or fire services.
- Vehicle Info at a Glance: Help resolve parking issues by giving guards visibility into resident vehicle and slot details.
For Management
A Trusted Visitor Management Solution for Modern Societies
Designed for management committees, security Teams, owners’ associations, and admin offices, the SmartKhata solution helps streamline entry protocols, enhance safety, and maintain complete transparency. Empower your gated housing community with better supervision and smarter operations.
Remote Reporting and Privacy-First Controls
With the SmartKhata Gatekeeper Dashboard and Reports, you can remotely monitor and manage all gate-level activities without being physically present, ensuring seamless monitoring of your security protocols. This secure visitor management software protects the privacy of residents and visitors by allowing access to personal data only for official personnel during incident investigations. Designed as a comprehensive visitor management system for society, SmartKhata streamlines your security operations while upholding transparency and data integrity.
- Security Incident Review: Quickly trace and analyze visitor history to support investigations and respond effectively to security events.
- Staff Activity Insights: Monitor different categories of on-site staff, track absences, log working hours, and review check-in/check-out patterns.
- Guest Visit Overview: Access detailed analytics on daily visitor numbers, duration of stay, and current presence within the premises.
- Irregularity Detection Reports: Strengthen safety protocols with reports highlighting unauthorized entries, missed registrations, and prolonged visitor stays.
Smart Broadcasts for Community-Wide Updates
SmartKhata enables security personnel to send timely broadcasts to residents and tenants, covering everything from emergency alerts and event notifications to vendor or school bus arrivals. Integrated into a secure visitor management framework, these updates help keep the entire community informed and responsive.
- Emergency Alerts: Instantly notify residents about urgent situations such as fire drills, security breaches, or weather-related warnings to ensure swift action.
- Event Notifications: Keep the community engaged and informed with timely updates on celebrations, maintenance schedules, or public meetings.
